Privacy Policy


Clan Farquharson UK (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, as well as your rights in relation to your personal data.

Data Controller

For the purposes of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, the data controller is Clan Farquharson UK.

Information We Collect

We may collect and process the following data about you:

Information You Provide to Us

  • Personal Identification Information: such as your name, email address, postal address, phone number, and other contact details.
  • Membership Information: details you provide when becoming a member, including membership status and preferences.
  • Donation Information: records of donations you make, including payment details and amounts.
  • Communications: records of your correspondence with us, including any messages or emails you send.

Information We Collect Automatically

  • Technical Data: such as IP address, browser type, operating system, device information, and other similar information.
  • Usage Data: information about how you use our website, including the pages you visit and the links you click.
  • Cookies and Tracking Technologies: as described in our Cookie Policy.

Information From Third Parties

  • Third-Party Services: we may receive information about you from third parties, such as social media platforms, advertising networks, and analytics providers.

How We Use Your Information

We use your information for various purposes, including:

  • To Provide and Maintain Our Service: to ensure our website operates effectively and to provide you with the services you request.
  • To Manage Memberships: to process your registration and manage your membership status.
  • To Process Donations: to process donations and provide you with donation confirmations and acknowledgments.
  • To Communicate with You: to send you updates, newsletters, and other information related to our activities and services.
  • To Improve Our Website: to analyse how users interact with our website and improve our services.
  • To Ensure Security: to maintain the security of our website and prevent fraud.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: where you have given consent for the processing of your personal data.
  • Contract: where processing is necessary for the performance of a contract with you or to take steps at your request prior to entering into a contract.
  • Legal Obligation: where processing is necessary for compliance with a legal obligation.
  • Legitimate Interests: where processing is necessary for the purposes of our legitimate interests, provided that your interests and fundamental rights do not override those interests.

Sharing Your Information

We may share your personal data with:

  • Service Providers: third-party vendors and service providers who perform services on our behalf.
  • Affiliates: our affiliates, subsidiaries, and parent organization, to the extent necessary for the purposes set out in this Privacy Policy.
  • Legal Requirements: if required to do so by law or in response to valid requests by public authorities.
  • Business Transfers: in connection with any merger, transfer, or reorganization of our society.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or alteration. However, no method of transmission over the Internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

Retention of Your Information

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law.

Your Rights

You have the following rights regarding your personal data:

  • Access: to request access to your personal data we hold.
  • Rectification: to request the correction of inaccurate or incomplete data.
  • Erasure: to request the deletion of your personal data.
  • Restriction: to request the restriction of processing of your personal data.
  • Data Portability: to request a copy of your personal data in a structured, commonly used, and machine-readable format.
  • Objection: to object to the processing of your personal data.
  • Withdraw Consent: to withdraw your consent at any time, where we rely on your consent to process your personal data.

To exercise any of these rights, please contact us at [email protected].


We use cookies and similar tracking technologies to track the activity on our website and store certain information. You can find more information about our use of cookies in our [Cookie Policy].

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We recommend that you review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

  • By email: clanfarquharsonuk@gmailcom

By using our website, you acknowledge that you have read and understood this Privacy Policy.